MEMORANDUM


From:          Lauri Millot, Executive Director/ Title IX Coordinator/ Section 504 Coordinator

Date:           August 25, 2017

RE:              Notice of Non-Discrimination and Equal Opportunity and Affirmative Action Statements in University Publications


Federal Law requires that NMSU include equal opportunity statements in both print and online versions of University publications that are made available to students, applicants, employees, program participants and the public. Publications that mus include equal opportunity statements include departmental, division, college, and University-wide catalogs, handbooks, applications, magazines, newsletters, brochures, posters and job advertisements.

Below you will find the long, medium and short versions of the NMSU Equal Opportunity Statements, along with explanations of the types of publications in which each version of the statement should be included. Statements for job announcement and advertisements are similarly listed.

The Equal Opportunity Statement should appear in a location that is easy to find, such as the near front cover of the document (e.g. inside the front cover or title page) or on the inside back cover. As the model language indicates, the department producing the publication should insert contact information for individual in that department responsible for responding to alternate format requests. I would further suggest that you include the date when the Statement was added as applicable laws change from time to time.

Information as to how to request an accommodation should be provided in all instances where participation or attendance is invited. This includes invitations to attend and interview. Contact information to request an accomodation must be provided. Please insert one of the following contacts as as appropriate:

Students and Applicants for Admission: Student Accessibility Services, Corbett Center, Room 208, 575.646.6840 (V/TTY) or sas@nmsu.edu.

Employees and Applicants for Employment: Office of Institutional Equity, E. O’Loughlin House, 575.646.3635; 575.646.7802 (TTY) or equity@nmsu.edu.

Members of the Public: Your department name, phone number and email address.

For guidance in processing alternate format and reasonable accommodation requests and for answers to other questions, please call Student Accessibility Services at 575.646.6840 (V/TTY) or Office of Institutional Equity at 575.646.3635; 575.646.7802 (TTY).

Please review your current publications, applications, handbooks, etc. and make the necessary additions and/or modifications on both print and online publications. Should you have difficulty with this and have questions, or need assistance, please do not hesitate to contact me.

It is my expectation that some departments will have a supply of publications that do not contain the required notice(s). The ideal response is to add a “sticker” with the required notice. If that course of action does not work for you, please contact me.

Notice of Non-Discrimination

See Attached.

Should be included on all:

  1. Bulletin boards that employees and/or students view.
  2. Announcements, bulletins, publications, catalogs, application forms, or other recruitment materials that are made available to participants, students, applicants, or employees.
  3. Memoranda or other written communication to students and employees.
  4. Licensure/degree program applications.
  5. Student Code of Conduct.
  6. Student and Employee Handbooks 

Long Version of Equal Opportunity/Affirmative Action Statement

Long form for use in catalogs, employee and student handbooks and application forms.

New Mexico State University, in compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, does not discriminate on the basis of age, ancestry, color, disability, gender identity, genetic information, national origin, race, religion, retaliation, serious medical condition, sex (including pregnancy), sexual orientation, spousal affiliation, or protected veteran status in its programs and activities. Inquiries may be directed to the Executive Director, Title IX and Section 504 Coordinator, Office of Institutional Equity, P.O. Box 30001, E. 1130 University Avenue, Las Cruces, NM 88003; 575.646.3635; 575.646.7802 (TTY); equity@nmsu.edu.

NMSU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request an accommodation, please contact Student Accessibility Services, Corbett Center Student Union, Room 2008, Las Cruces, NM 88003; 575.646.6840 (V/TTY) or sas@nmsu.edu or the Office of Institutional Equity, O’Loughlin House, E. 1130 University Avenue, Las Cruces, NM 88003; 575.646.3635; 575.646.7802 (TTY) or equity@nmsu.edu. One week advance notice is appreciated. To request this document in an alternate form, please contact [name or title, department, phone, TTY (if available), and email]. (8/2017 version)

Medium Version of Equal Opportunity Statement

For use in newsletters, brochures, magazines, annual reports and most other publications where long forms not required. The last two sentences, regarding disability accomodation, need to be included only if the publication invites participation or attendance.

NMSU does not discriminate on the basis of age, ancestry, color, disability, gender identity, genetic information, national origin, race, religion, retaliation, serious medical condition, sex (including pregnancy), sexual orientation, spousal affiliation, or protected veteran status in its programs and activities, including employment, admissions, and educational programs and activities. Inquiries may be directed to the Executive Director, Title IX and Section 504 Coordinator, Office of Institutional Equity, P.O. Box 30001, E. 1130 University Avenue, Las Cruces, NM 88003; 575.646.3635; 575.646.7802 (TTY); equity@nmsu.edu.

To request this document in an alternate format or request a disability accommodation, please contact Student Accessibility Services, 575.646.6840 (V/TTY) or the Office of Institutional Equity, 575.646.3635; 575.646.7802 (TTY) and equity@nmsu.edu. For disability accommodation please contact [insert appropriate office]. One week advance notice is appreciated. (8/2017 version)

Short Version of Equal Opportunity Statement for Publications Where Participation is Invited

For use on poster, and other publications with significant space limitations where participation or attendance is invited.

NMSU is an equal opportunity institution. For disability accommodation, please contact [department name, phone, TTY (if available), and email].

OR

AA/EO. For disability accommodation, please contact [department name, phone, TTY(if applicable), and email].

Short Version of Equal Opportunity Statement for Publications Without Invitations for Participation or Attendance

For use on other posters and publications without significant space limitations.

NMSU is an equal opportunity institution.

OR

AA/EO.

Long Version of Equal Opportunity and Affirmative Action Statement for Job Announcement

For use in job advertisements and recruitment materials for employment.

New Mexico State University is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furthermore of its commitment to fostering an environment that welcomes and embraces diversity, NMSU does not discriminate on the basis of age, ancestry, color. disability, gender identity, genetic information, national origin, race, religion, retaliation, serious medical condition, sex (including pregnancy), sexual orientation, spousal affiliation or protected veteran status in its program or activities, including employment, admissions and educational programs. Inquiries may be directed to the Executive Director, Title IX and Section 504 Coordinator, Office of Institutional Equity, P.O. Box 30001, E. 1130 University Avenue, Las Cruces, NM 88003; 575.646.3635; 575.646.7802 (TTY); equity@nmsu.edu.

NMSU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate form or to request an accommodation, please contact the Office of Institutional Equity, O’Loughlin House, E. 1130 University Avenue, Las Cruces, NM 88003; 575.646.3635; 575.646.7802 (TTY) or equity@nmsu.edu. One week advance notice is appreciated. (8/2017 version)

Short Version of Equal Opportunity and Affirmative Action Statement for Job Advertisements

For job advertisements without significant space limitations, use the Long Version above. The short version is for job advertisements with significant space limitations. All electronic job ads must include a link to the position announcement on the NMSU website, which contains instructions for requesting disability accommodation.

NMSU is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities, and veterans are strongly encouraged to apply.

OR

NMSU is an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply.

OR

NMSU is an equal opportunity and affirmative action employer.